In today’s world, virtual meetings have replaced most in-person meetings and conference rooms, regardless if you work from home or at the office. Mastering the techniques surrounding this newer model of communication can be tricky, but have no fear! We’ve compiled some of the best ways to look like a professional while video conferencing.
Plan Ahead
Just like a meeting in person, you want to be sure you’re on time, prepared, and organized for your video conference call. If you’re working with a new tool, be sure to practice each step prior to the meeting and ensure the technical aspects of the meeting will be seamless.
Once you deal with the tech side, start planning the content of the meeting. Ask yourself who will be there, what topics need to be addressed, and determine the main objectives. Once you have a clear plan in place, you’re ready to begin.
Learn From Any Past Mistakes
Think back to meetings you’ve had in the past, whether virtual or in-person and consider ways you can improve the experience for both yourself and others. When it comes to video conferencing, many people rely on facial expressions and tone of voice to interpret the thoughts and opinions of other attendees. Be sure to remain engaged and communicative throughout the meeting and encourage others to do the same.
Keep it Professional
While working from home may be comfortable and casual, make sure your outfit is still professional while video conferencing. Keep the space around you clean and organized, sit up straight, and stay focused throughout the meeting. Be sure your background throughout the meeting remains neutral and distraction-free. This will help set the tone for others to do the same.
Record and Review
Ask those you’re meeting with if they are comfortable with you recording the session. If they agree, use the recording of the meeting as an opportunity to improve and grow. Pay attention to where you excelled and where you could improve and apply what you learn to your next video conference call.
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